the paperless management is widely used now, some important files are still kept as hard copies.

you deal with the data files, the more familiar you get with them

—                    — I've called the maintenance worker.

—                    — It's my pleasure ．

— Can you copy these papers for me?—

— I've got the system running, but I can't open my file.—

— Will you show me how to use this software?—

A secretary must big pile of files and correspondence in office.

Copying files under Linux is similar copying files under DOS.

I'll make a list of all the documents on this file make it more clearly.

Mary has been a secretary in this company  she graduated from Beijing University.

Nowadays office work can be done by hand very fast speed.

Please see the suggestions below to that your files are not lost.

Such office software is popular the executive secretaries .

The secretary has a lot of things to take up in the office since she  away for quite a few days.

Filing means keeping documents in a {A; B; C} place and being able to find them easily and quickly. Documents that are {A; B; C} will not easily tear, get lost or dirty. A filing system is the central record-keeping system for an organization. It helps all people who should be able to access information to do so easily. It is always {A; B; C} when someone looks for something and is able to find it without difficulties. In our organizations we work in groups. We receive and send out documents on different subjects. We need to keep these documents for {A; B; C} reference. If these documents are not cared for, we cannot account for all our organizational activities. Everyone who needs to use documents should know {A; B; C} to get them.

Listen to the dialog and choose the best answer for each question. u7-task3.mp3 1 . Why did Melinda not finish her work yesterday? {A; B; C} 2 . Did George care about Melinda? {A; B; C} 3 . What did George ask Melinda to do? {A; B; C} 4 . In what order should Melinda file the documents? {A; B; C} 5 . When should Melinda finish the filing? {A; B; C}

How often should filing be done? It depends on how busy the office is. In very busy organizations, filing is done at least every day. In a small or less busy office, filing can be done once or twice a week. Filing Equipment. Tools that people use in sorting out documents range from small instruments such as paper clips, office pins and staplers to big machines such as photocopiers, printers and paper shredders. Kinds of Files. Documents taken out very often are usually kept in clip folders; otherwise they are often kept in lever arch files. Besides, suspension files and box files are also used for different purposes. What should be filed? People need to file documents that are sent to or received from by other people or organizations. These documents can be letters, reports, financial records, policy documents, etc. * Filing should be done every day in each office.{T; F} * It is necessary to do filing no less than once every week in a small office.{T; F} * Only big instruments are useful in sorting out files.{T; F} * If you need always read the documents, you can put them into lever arch files.{T; F} * The company's annual reports usually need to be filed.{T; F}"